If you’re looking for the best time management tools, look no further.
I’ve listed as many as 8 tools to manage time throughout this list.
Note that time management tools are often confused with “productivity” tools.
They aren’t the same.
Managing your time doesn’t always mean more productivity.
It means getting the required tasks done on time and not missing deadlines.
Obviously, you can choose to be more productive with the leftover time.
However, that doesn’t necessarily always have to be the case.
You may just choose to “live life” once you’ve managed your time and got the day’s tasks done on time.
Cause hey, all work and no play makes Jill a dull boy, eh?
8 Best Time Management Tools
Most of these tools help you track and manage your time.
And well, “only that which is tracked, can be managed”- Techlazy.
Each of these 8 tools excel at helping you get tasks done.
However, if you need the simplest, easiest, no registration-requiring time management tool, check out this list.
1. Remember the Milk (RTM)
The name may not be very “professional”, but conveys a lot, doesn’t it?
It’s a to-do list maker.
With a lot of advanced features, ofcourse.
You can add due dates, start dates, assign priority levels, or assign the task an estimated time.
The tool shows the number of tasks, the total estimated time required, and other such metrics.
It also allows list-creations.
These can be “tagged” (e.g. noon/ morning/ project X and so on). Additionally, location-based lists too are allowed (so you can assign location-specific tasks).
Obviously you can add other members and assign them tasks as well.
It can be “enabled offline” so that the lists and tasks remain accessible without an internet connection as well.
Aesthetic features such as themes, tag-colours are available just in case they matter to you.
Tasks can be added remotely by sending an e-mail to RTM as well.
Registration is mandatory in order to access Remember the Milk.
If and when Google Drive or Dropbox are connected, it can be used to share files with others.
Being browser-based, it doesn’t require any downloads.
However, optional Android, iOS as well as Desktop apps are available.
100% free, optional Pro plan costs $39.00/year.
Toggl literally helps us track and manage the time spent on each task/project.
Add a task > start the timer. Lets you track exactly how much time the task required to be completed.
Multiple tasks can be created at the same time, however, only one task can be running the timer at a time.
The timer can be paused, in case you’re taking a break or shifting temporarily to another task.
When resumed, a new entry is created for the same project.
Can be used to manage time-blocks in case you use it to boost productivity.
Also has a “manual mode” where you can enter the date and time of a task manually, just to record what was achieved when.
Tasks can be grouped in projects for better organization.
Also allows exporting reports in PDF and CSV formats.
Time-estimates for projects, alerts when a certain % of the estimated time has elapsed, sub-projects etc. are available as well.
Client-based billing, team creation, e-mail reminders for untracked time are some of the other features which also make it one of the best project management tools.
Is available for Mac, Windows, Linux, iOS, Android, and even as a chrome-extension.
Obviously, the web-version is available and doesn’t require any downloads.
The basic plan is free, the “Starter” plan costs $9.00/month, billed yearly. Another paid plan, the “Premium” costs $18.00/year/user.
Asana helps us build lists.
Graphically-rich, impressive lists.
For starters, we get to choose the “layout” of our lists.
Do we want a simple list, a board, a timeline or a calendar? Those are the offered options.
The progress made by each team-member (or yourself) can be recorded along with an estimated due-date as well.
Or, a generic due-date can be assigned for each task.
Tasks can be prioritized as well, three priority-levels including high, medium and low are available.
Private projects can be created so that only we, or select individuals gain access to the workflow.
Files can be uploaded and shared, the allowed-size depends on your Asana plan.
The web-version is what I personally love and use.
However, there sure are Android and iOS app versions just in case you need them.
It’s 100% free (the Basic plan), or the Premium and Business plans cost $10.99/month and $24.99/month respectively.
The reason I love Todoist is because it’s truly a no-nonsense time management tool.
The name does rhyme with “To do list”, doesn’t it?
That’s exactly what it offers.
For each task, sub-tasks can be created, breaking down the task in smaller, achievable chunks.
Comments can be added so you remember that quick idea, edit, or anything else you see fit.
The activity tracker tracks all changes to a task.
Due dates can obviously be set, set it to either “today”, “tomorrow”, “next week” or a custom date and time.
Labels can be added to task for better organization.
Prioritization is another feature which helps understand the importance of each task better.
It also lets us add tasks, or comments by sending emails to an ID instead of adding them manually to Todoist.
It’s free primarily. However, the Premium plan costs $3.00/month, and the Business plan sells for $5.00/month.
Is again web-based demanding no mandatory downloads.
Optional Android and iOS app-versions available just in case you need them.
It’s not extremely feature-rich, but as far as time-management goes, I’d say it offers enough to get things done.
Any.do, alike Todoist really brings out the difference between project management tools and time management tools.
It strips off all the more advanced project-management features.
And yet, offers just enough to help you get your time managed to perfection.
It lets us create day-based (today/tomorrow/someday) lists.
Or, just lists in general with any custom indications.
Notes can be added for each task.
Reminders can be set for the tasks. They can either be “tomorrow”, “next week”, on a custom-date or even on a random date chosen by Any.do.
The list can be shared with anyone via e-mail.
Board and list-views available.
That’s almost everything that the forever free plan offers.
The Premium plan would offer tags, colors, themes and even Whatsapp integration.
It costs $2.99/month when billed annually.
Again, no learning-curve, not cluttered with useless features. Starts saving time for you as soon as you sign up!
It’s available on every imaginable platform, and obviously also offers a web-version.
Another list-maker. (I assure you, the next two time management tools are NOT list makers).
The interface at Toodledo isn’t as graphical or enticing as the one offered by Asana.
It’s more of a “gets work done, we don’t care if it looks good” kind of thing, and honestly? It works.
So you can add lists, add subtasks to those lists, manage folders (maybe for specific projects?)
Due dates, start dates, repetitions (if any) can be added.
There’s also a “context” feature, it’s basically like a “tag” so you know which task relates to which other task, or project.
Also supports “timelines” which can be used to create outlines of projects and roadmaps for success. A couple pre-made templates too included.
It even has a “habit tracker”. It helps us add any habit to Toodledo and then track its progress.
I do believe if you can manage your time for 21 days, the 22nd comes automatically.
And then finally, there’s a note-editor. Can be used to scribble down quick-thoughts and later incorporate into your tasks/projects maybe?
Alarms/reminders and goals can be set, there’s also a task scheduler and statistics feature which gets us an overview of all our tasks.
Can also be used to store and share files with others.
Is primarily browser-based, however, Android and iOS apps are available as well.
Is free, paid plans are optional. Three plans offered, Standard, Plus and Business. Standard and Plus plans cost $2.99/mo and $4.99/mo respectively.
Business plan require a quote-request.
7. Kiwake Alarm
People have literally made a career, or at least a fortune out of the “wake up early” niche.
I personally recently completed “The 5 a.m club” by Robin Sharma. (That reminds me, you may wish to check our list of the best time management books).
Kiwake is an alarm app.
So, how does it help with time-management?
You start waking up at 5 or maybe 6, instead of 8.
That’s an extra 2 hours. And this is me being generous. I like to wake up at 4.
And I believe you’d agree, the “morning” part of the day gets a lot more done than any other time throughout the day for the same amount of time.
Kiwake Alarm forces you to actually wake up.
You have to wake up, take a picture of something not near your bed (pre-set by you) to stop the alarm.
And, you can also play a mini-game which requires attention in order to stop the alarm.
It also has a goals-list which tells you right on your bed what needs to be done.
The only downside? It’s available only for iOS.
Despite being the last on this list, Pomofocus I believe is one of the best time management tools on this list.
And hey, it’s NOT a list-creator. Not directly anyway.
You launch the website, and a timer shows up.
Set the deadline, start the timer, and get back to work, as simple as that.
It also has “short-break” and “long-break” timers.
Choose how long you wish your short and long breaks to be.
Start the timer, go sip that coffee.
Once that break-time is over, let’s just say your laptop speakers would let you know.
Detailed reports of your focus can be downloaded as well.
Optionally, you can add tasks. Note that this isn’t a priority, rather an option. Doing so sure helps organize them better.
It’s 100% free. Browser-based. And doesn’t require any mandatory registrations.
Also can be used on mobile browsers.
Optional paid plan offers a “dark mode” and “yearly report”, costs $12.00/year or $1.99/month.
Time Managements Tools vs. Project Management Tools vs. Productivity Tools.
During my research for this piece, I noticed something pretty weird.
Most websites and users seem to confuse these three.
The lists are almost always mixed up.
Which is fine considering how most of these tools serve multiple purposes.
However, there are stark differences between the three phrase.
Time-management, as explained in the initial sections, lets us get our tasks done on or before their pre-determined deadlines.
Productivity tools on the other hand focus on getting “more” done.
In other words, better time management may result in more productivity, but doesn’t have to.
More productivity however almost always requires better time-management.
As for “Project Management” tools, those do let us manage time as well. But, that’s not the primary goal.
Rather, team-coordination, task sharing and a collaborative approach is what’s of more importance.
This is the reason I’ve not mentioned Trello in this list, rather in our list of the best productivity tools.
Best Time Management Tools – Final Words
Those were the 8 best time management tools folks.
Which is the best?
I’d say Pomofocus if you’re looking exclusively for time management tools.
If productivity and project management are your desired side-effects, I’d say Asana will be the perfect fit.
Either way, all the other options are equally capable of helping you smash those deadlines as well.
All of them are 100% free, the paid packages are optional in each case.
Do let me know which one of these time management tools won you over?